Constitution

The Name

The Society is to be known as the Winchester Wine Appreciation Society.

Objective

To promote a wider knowledge and better understanding of wines of the world, by holding tastings and other events.

Membership

Members are defined as those who have paid a membership fee for the current year. Membership will be limited to a number set by the committee. Members are entitled to attend tastings in the current year.

Tastings

Tastings will be held in January (to include the AGM), February, March, April, May, June, July, September, October, November and December. A summer party is held in August and a dinner in January. The costs of these events will not be included in the membership fee, but will normally be self-financing.

Visitors and guests are welcome at tastings if space is available and will be required to pay a visitor’s fee. Visitors must be introduced by a member of the Society and the Membership Secretary must be approached in advance in order to see if space is available.

Visitors will be accepted on a ‘first come first served’ basis and the Membership Secretary’s decision is final. In order to find out if there is space available for visitors, members are required to notify the Membership Secretary by, at least, the Friday before the tasting if they are not able to attend.

Fees

The amounts to be charged for membership and for visitors will be agreed by the members at the AGM or at an Extraordinary General Meeting (EGM). Subscriptions become payable immediately after the AGM. Individuals who wish to join partway through the year will pay a reduced fee. The fees will be determined so as to encourage people to be members rather than perpetual visitors.

Committee

The Society will be managed, on a non-profit making basis, by a Committee consisting of a Chairman, Treasurer, Secretary, Membership Secretary (who is responsible for arranging attendance at tastings) and one other member to be elected by the members at the AGM.

The Committee will hold meetings in order to manage the business of the Society. At least three members of the Committee must be present for the Committee to be quorate. At least two of those present must be officers of the Society. The Committee is responsible for planning and organising the Society’s programme of tastings and social events. It is responsible for the financial probity of the Society and the preparation of annual accounts to be presented to the AGM. Decisions made in the Committee will be made by a simple majority vote of those present. In the event of a tie the Chairman will have a further casting vote.

The Membership Year

The Society’s year will run from the 1st January to the 31st December.

Annual General Meeting and Extraordinary General Meetings

A General Meeting will be held annually, (in January) and it may be necessary on rare occasions to hold an Extraordinary General Meeting. The procedures for calling these meetings and for conducting business will be the same for each type of meeting. A notice, informing members of the date of the meeting and calling for nominations for new Committee members and asking for notification of any issues members wish to raise, will be sent out no later than six weeks before the date of the meeting.

Nominations and notification of motions for the AGM must be returned to the Secretary with a proposer and seconder, both of whom must be members. No nominations or issues will be accepted after three weeks before the meeting and an agenda and accompanying paperwork will be sent to current members no later than two weeks before the meeting. The Chairman, in exceptional circumstances, may accept motions put at the General Meeting.

Decisions made at the AGM (EGM) will be made by a simple majority vote of those present. In the event of a tie the Chairman will have a further casting vote.

Committee members are elected to serve a two year term. An auditor will be appointed from the membership to serve a two year term.

The quorum for both the AGM and EGM will be a third of the paid-up membership rounded up to the nearest whole number. Should either of these meetings prove inquorate a further attempt should be made to hold the meetings within one calendar month. If the second of such meetings is also inquorate the Committee may then disband the Society and disperse the funds as they see fit.